Important:
- Student safety is the top priority!
- To be fair to the members, two full weeks notice should be given for all events.
- Locan Use Clarification: There is no charge for CHEFA members to use Locan for CHEFA only events, as long as they abide by cleaning requirements.
Types of events:
CHEFA ‘large’ closed event – more than 40 students (ie. CYF events, Sports Saturdays)
- Event for registered CHEFA students only
- 2 non-related CHEFA adults must be present (additional chaperones needs at a rate of 1/10 over 40 students)
- Drop-offs OK (for grades 5th +, and at the discretion of the organizer)
- Code of Conduct and Dress applies
- Event agenda needed for approval (activities and areas covered by chaperones must be listed. List of committed chaperones with roles (money, cleanup, etc,) and contact info must also be listed along with RSVP info (contact, time, cost)
If you don’t follow the CHEFA event policy, you may not host another event.
CHEFA ‘small’ closed event – less than 40 students
- Class events, interest group meetings (like yearbook), etc.
- Event for registered CHEFA students only
- 2 non-related CHEFA adults present (names and phone numbers on eblast for commitment)
- Drop-offs OK at the discretion of the organizer
- Need one male and one female chaperone for swim party
- Code of Conduct and Dress applies (this includes swim events)
CHEFA field trip, ‘meet-up,’ community service, or public place event
- Special rates and activities apply to CHEFA members only
- Must have 2 (minimum) non-related CHEFA adults present
- Highly encourage a parent to attend depending on the event (eg: k-6 field trip to the zoo a parent needs to go to watch their student(s)
If you have questions please contact a Board Member for clarification.
CHEFA Family / ‘Invite’ events
- Fall Kick off, Ice Cream Monday, etc.
- Family including non-CHEFA children, grandparents, etc.
- ‘Invite’ to be determined, based on the event: Friends interested in and eligible for CHEFA membership Initiated/run solely by the Board
- Non-chaperoned
Locan Facility Agreement events (not ‘CHEFA’ event)
- No alcohol is permitted. Dancing and music are allowed
- $2 per attendee (Maximum $250) (eg. graduation, birthday party, wedding, family reunion, etc.)
- Additional $50 open / closing fee (keys will not be given out)
- Not covered under CHEFA liability
- The agreement form will be signed by those using facility (this agreement includes that your event will be cleaned up by you, a check-off cleaning list is provided and a Board member will check and okay when you can leave)
- This event will not be eBlasted
As of 1/22/2020